Trello
$0at 5 users
$60 a month cheaper$0 at 1 user
A small team that wants cards on boards and nothing to learn, with a free plan that genuinely covers up to ten people.
- Does not list intake forms
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Smartsheet alternatives
The 9 closest of 14, each with its real monthly cost at 5 users and what it does that Smartsheet does not. See all 15.
Trello does everything we verified about Smartsheet for $60 a month less at 5 users, $0 against $60. It is a price cut rather than an upgrade: on the two features checked against the vendors’ own pricing pages the two are level. The trade: Smartsheet is built for growing into portfolios and governance and the one most teams know and Trello is not, so this is a swap with a cost.
Why people look for an alternative
Not for a team of one or two on a budget or a team that needs a free tier: there is no free plan, Pro stops at 10 Members, and Business starts at three seats.
It runs $60 a month at 5 users with the add-ons it forces on you included. 11 of the 14 alternatives to Smartsheet cost less than that.
The closest thing to Smartsheet
Ranked by how much of what we record for Smartsheet each platform also does. Trello is the nearest, and it is $60 a month cheaper at 5 users. Nothing we verified is missing; the only gaps are features Smartsheet lists and Trello does not, which is weaker evidence.
Cheaper, with nothing we record missing
Everything this site records for Smartsheet is also recorded for these, and they cost less at 5 users. That is not the same as saying they are better: the last column is what Smartsheet is built for that they are not, and for someone who needs that, the saving is not a saving.
| Platform | At 5 users | You save | What Smartsheet does that it does not |
|---|---|---|---|
| Wrike | $0 | $60 | nothing we record |
| Teamwork.com | $0 | $60 | the one most teams know |
| ClickUp | $0 | $60 | growing into portfolios and governance and the one most teams know |
The rest, in order of how close they are
Prices are the real monthly cost at 5 users with the add-ons each platform forces on you included, from the same engine the shortlist quiz uses.
Wrike
$0at 5 users
$60 a month cheaper$0 at 1 user
A mid-sized team that expects to grow into resource planning, budgeting and BI, and can commit to a year up front.
- Also lists docs and notes and time tracking
Teamwork.com
$0at 5 users
$60 a month cheaper$0 at 1 user
An agency or services team that bills clients for its time and wants intake forms, time budgets, retainers and client invoicing in the same tool as the tasks.
- Also lists docs and notes and time tracking
Notion
$60at 5 users
Same money$0 at 1 user
A team whose wiki and docs come first and that wants its tasks, databases, forms and AI agent living inside the same pages, with a free plan that genuinely works for one person.
- Also lists docs and notes
- Does not list a timeline or Gantt view and boards
Asana
$67.45at 5 users
$7.45 a month dearer$0 at 1 user
A team that already knows Asana or wants the most widely used project tool, with a clear path from Starter up to goals, portfolios, resourcing and enterprise controls.
- Also lists docs and notes, goals and OKRs, recurring tasks and time tracking
ClickUp
$0at 5 users
$60 a month cheaper$0 at 1 user
A team that wants tasks, docs, goals, time tracking and dashboards in one configurable app and is happy to pay per user for the lot, or run a small team on the free plan with no member cap.
- Also lists docs and notes, goals and OKRs, recurring tasks and time tracking
Zoho Projects
$0at 5 users
$60 a month cheaper$0 at 1 user
Teams that want a full project suite, with Gantt, timesheets, budgets and workflow automation, at the lowest per-user price in the category, especially if they already run on Zoho.
- Also lists docs and notes, recurring tasks and time tracking
- Does not list boards
monday work management
$60at 5 users
Same money$0 at 1 user
A team of three or more that wants colourful boards with automations, timelines and guest access, and an upgrade path to portfolio and resource management on Enterprise.
- Also lists docs and notes and time tracking
- Does not list dashboards and reporting and intake forms
Superhuman Docs
$0at 5 users
$60 a month cheaper$0 at 1 user
Teams who keep their docs, tables and lightweight trackers in one workspace and only want to pay for the people who build them.
- Also lists docs and notes
- Does not list a calendar view, a timeline or Gantt view and boards
What Smartsheet is still the best answer for
A team that thinks in spreadsheets and wants Gantt, forms, dashboards and automations on top of a grid, with free viewers for the people around it.
On this site it is the pick for growing into portfolios and governance and the one most teams know. If that is you, read the savings above and then ignore them.
Smartsheet against one other, side by side
The pairs people actually search for, each one priced at the same four sizes off both vendors' own pages.
Questions people ask about Smartsheet alternatives
What is the closest alternative to Smartsheet?
Trello. It is $60 a month cheaper at the size we compare on and gives up nothing we verify, though you should read why it exists before swapping: no two of these do exactly the same job.
Is there a cheaper alternative to Smartsheet?
Wrike, Teamwork.com and ClickUp are cheaper and level with Smartsheet on every feature we verify. Nothing here is strictly better: each one exists to do a slightly different job.
How much does Smartsheet cost?
Smartsheet is $12 a month at 1 user and $120 at 10 users, read off their own pricing page and re-checked every week.
Why do people look for alternatives to Smartsheet?
Not for a team of one or two on a budget or a team that needs a free tier: there is no free plan, Pro stops at 10 Members, and Business starts at three seats.
How many alternatives to Smartsheet are there?
We compare 14 of them here, every one priced at the same size off its own pricing page, and the whole list of 15 is on the task management page.
Should yours be on this list? If you make task and project management tools and it is not compared here, ask to be shortlisted. Listings are free and cannot be bought.
How to read the feature lines
Two features were checked against each vendor's own pricing page: a price that does not move with users and a free plan. Those are the ones written above as does and does not. The other 14 are read out of each vendor's own pricing page, so an absence there means we did not find it listed, not that the product lacks it, and those lines say lists and does not list instead. How all of this gets checked.
Or let it pick for you
This page compares everything to Smartsheet. The shortlist asks 6 questions about who the work is for and how you like to see it, and gives you four picks priced at your own team size, which is a better question than “what is like the one I already have”.
Build your shortlist