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The best task and project management software, priced honestly

15 platforms, priced at your own user count with the add-ons included. 15 publish a price, every one of them.

Build your shortlist 6 questions · about a minute · four honest picks

Every platform

checked 22 Oct 2026 · 8 need checking by hand

Work management: projects, tasks, timelines and the reporting on top, for a team

Asana

A team that already knows Asana or wants the most widely used project tool, with a clear path from Starter up to goals, portfolios, resourcing and...

from $13.49per user, per month

ClickUp

A team that wants tasks, docs, goals, time tracking and dashboards in one configurable app and is happy to pay per user for the lot, or run a...

from $10per user, per month

monday work management

A team of three or more that wants colourful boards with automations, timelines and guest access, and an upgrade path to portfolio and resource...

from $12per user, per month

Basecamp

A team that wants one fixed monthly price however many people join, with message boards, to-dos, chat, docs and a Kanban-style card table in a...

from $29per month

Wrike

A mid-sized team that expects to grow into resource planning, budgeting and BI, and can commit to a year up front.

from $10per user, per month

Teamwork.com

An agency or services team that bills clients for its time and wants intake forms, time budgets, retainers and client invoicing in the same tool...

from $13.99per user, per month

Nifty

Teams of 7 to 30 who want tasks, milestones, docs, chat, time tracking and client guests under one flat monthly price instead of a per-seat bill.

from $16per user, per month

Zoho Projects

Teams that want a full project suite, with Gantt, timesheets, budgets and workflow automation, at the lowest per-user price in the category,...

from $5per user, per month

Smartsheet

A team that thinks in spreadsheets and wants Gantt, forms, dashboards and automations on top of a grid, with free viewers for the people around it.

from $12per user, per month

Make task and project management tools? If yours is missing from this list, ask to be shortlisted. Listings are free and cannot be bought.

Head to head

48 pairs, taken from what people really search

Each one prices both platforms at the same four sizes off their own pages, and says what each does that the other does not.

Questions

What is the best task management software for a small team?

For a team running projects with deadlines, Asana, ClickUp, monday, Wrike, Teamwork and Zoho Projects are the field; for a lighter list-and-board tool, Trello, Todoist and MeisterTask; if the wiki and the work should live together, Notion, Airtable and Coda; Basecamp is the flat-priced outlier. The quiz asks who the work is for and how you like to see it, then compares at your team size.

How much does task management software cost?

From nothing (Asana, Trello, ClickUp, Notion, Todoist, Airtable, Wrike, Linear and more publish a free tier, usually capped by users or features) to $8 to $15 per user a month on the plans a small team buys, and $25 to $30 per user for the business tiers. Basecamp is flat. Nearly everyone charges per user, so the order changes as the team grows.

Is the free plan enough for a small team?

Often, up to the cap: Asana's free tier caps collaborators, Trello caps boards per workspace, Notion caps the block history and guests, ClickUp caps storage and some views. The product pages list each cap, and the quiz tells you where your team size crosses it.

Do these platforms offer a free trial?

Basecamp and Smartsheet give you 30 days, in most cases with no card required. Trello, monday work management, Todoist, Airtable, Wrike, Teamwork.com, MeisterTask, Nifty and Zoho Projects give you 14. The rest are demo-led with neither, which is worth knowing before you get attached to one.

Are these affiliate links?

Some of them, and it is marked clearly on every recommendation. It does not change what the quiz returns. Where two platforms score within a few points of each other the cheaper one wins, and several of the platforms recommended here pay nothing at all.

Who is behind this?

Dave Crawford. He builds operations and automation systems for small service businesses, which means he has spent a lot of time inside tools like these with real clients rather than reading their marketing pages. The prices here are checked against each company's own pricing page and rechecked weekly.