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The 9 closest of 14, each with its real monthly cost at 5 users and what it does that Zoho Projects does not. See all 15.
Every platform here that costs less than Zoho Projects gives up something we verified. There is no cheaper like-for-like, so the question is which feature you are willing to trade, and the cards below name it for each one. That is a point in its favour, not a dodge.
It is classic project management rather than a light task list: the pricing and comparison pages never say Kanban, client users cost extra on every paid plan, and Free stops at 5 users and 3 projects.
It runs $0 a month at 5 users with the add-ons it forces on you included. Nothing else we list in task and project management tools costs less than that.
Ranked by how much of what we record for Zoho Projects each platform also does. Asana is the nearest, and it is $67.45 a month dearer at 5 users. On every feature this site records, the two are level.
$67.45 a month dearer$0 at 1 user
A team that already knows Asana or wants the most widely used project tool, with a clear path from Starter up to goals, portfolios, resourcing and enterprise controls.
Prices are the real monthly cost at 5 users with the add-ons each platform forces on you included, from the same engine the shortlist quiz uses.
Same money$0 at 1 user
A team that wants tasks, docs, goals, time tracking and dashboards in one configurable app and is happy to pay per user for the lot, or run a small team on the free plan with no member cap.
Same money$0 at 1 user
A mid-sized team that expects to grow into resource planning, budgeting and BI, and can commit to a year up front.
Same money$0 at 1 user
An agency or services team that bills clients for its time and wants intake forms, time budgets, retainers and client invoicing in the same tool as the tasks.
Same money$0 at 1 user
Teams of 7 to 30 who want tasks, milestones, docs, chat, time tracking and client guests under one flat monthly price instead of a per-seat bill.
Same money$0 at 1 user
Small teams that want a clean task tool with notes attached, a free plan with unlimited members, and a modest per-user price, rather than a full project suite.
$60 a month dearer$0 at 1 user
A team whose wiki and docs come first and that wants its tasks, databases, forms and AI agent living inside the same pages, with a free plan that genuinely works for one person.
$60 a month dearer$0 at 1 user
A team of three or more that wants colourful boards with automations, timelines and guest access, and an upgrade path to portfolio and resource management on Enterprise.
$60 a month dearer$12 at 1 user
A team that thinks in spreadsheets and wants Gantt, forms, dashboards and automations on top of a grid, with free viewers for the people around it.
Teams that want a full project suite, with Gantt, timesheets, budgets and workflow automation, at the lowest per-user price in the category, especially if they already run on Zoho.
On this site it is the pick for the lowest price per user, growing into portfolios and governance and a free plan a small team can run on. Which is why nothing cheaper here matches it.
The pairs people actually search for, each one priced at the same four sizes off both vendors' own pages.
Every cheaper option we price gives something up against Zoho Projects, which is a point in its favour.
Zoho Projects is free at 1 user, $50 a month at 10 users and $50 at 10 users, read off their own pricing page and re-checked every week.
It is classic project management rather than a light task list: the pricing and comparison pages never say Kanban, client users cost extra on every paid plan, and Free stops at 5 users and 3 projects.
We compare 14 of them here, every one priced at the same size off its own pricing page, and the whole list of 15 is on the task management page.
Should yours be on this list? If you make task and project management tools and it is not compared here, ask to be shortlisted. Listings are free and cannot be bought.
Two features were checked against each vendor's own pricing page: a price that does not move with users and a free plan. Those are the ones written above as does and does not. The other 14 are read out of each vendor's own pricing page, so an absence there means we did not find it listed, not that the product lacks it, and those lines say lists and does not list instead. How all of this gets checked.
This page compares everything to Zoho Projects. The shortlist asks 6 questions about who the work is for and how you like to see it, and gives you four picks priced at your own team size, which is a better question than “what is like the one I already have”.
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