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The 9 closest of 13, each with its real monthly cost at 25 clients and what it does that Invoice Ninja does not. See all 14.
Zoho Invoice does everything we verified about Invoice Ninja for $18 a month less at 25 clients, $0 against $18. It is a price cut rather than an upgrade: on the two features checked against the vendors’ own pricing pages the two are level. The trade: Invoice Ninja is built for time and project billing and Zoho Invoice is not, so this is a swap with a cost.
Not a set of books: there is no payroll, receipt capture or tax filing on the page, bank feeds only arrive on Enterprise, and a team of more than two pays per user band.
It runs $18 a month at 25 clients with the add-ons it forces on you included. 3 of the 13 alternatives to Invoice Ninja cost less than that.
Ranked by how much of what we record for Invoice Ninja each platform also does. Bonsai is the nearest, and it is $41 a month dearer at 25 clients. Nothing we verified is missing; the only gaps are features Invoice Ninja lists and Bonsai does not, which is weaker evidence.
$41 a month dearer$59 at 5
A freelancer or small agency that wants proposals, contracts, time tracking, projects and invoicing in one client-facing tool, and is happy to hand the books to QuickBooks or Xero through the integration.
Prices are the real monthly cost at 25 clients with the add-ons each platform forces on you included, from the same engine the shortlist quiz uses.
$2 a month dearer$20 at 5
A small business that wants double-entry books with bank feeds, sales tax tracking and unlimited users for one flat price, without a per-client or per-invoice meter.
$2 a month dearer$20 at 5
A small US business that wants a real free plan to start on and a ladder it can climb without changing software, up to multi-currency, inventory and a fifteen-user finance team.
$18 a month cheaper$0 at 5
A freelancer or very small business that wants to invoice, chase payments and log expenses for nothing, and does not mind two users and 500 invoices a year.
$67 a month dearer$85 at 5
A US business that wants the accounting software its accountant already uses, with a path from one user to a 25-seat finance team.
$18 a month cheaper$0 at 5
A US service business that already takes card payments through Square and wants invoices, estimates and contracts with no monthly fee, paying only when an invoice is paid.
$7.46 a month dearer$25.46 at 5
A UK sole trader, partnership or small limited company that wants VAT, MTD, payroll and Self Assessment handled in one place, especially one banking with NatWest, RBS, Ulster Bank or Mettle, where it is free.
$11.30 a month cheaper$0 at 5
A UK sole trader or small company that wants free, MTD-ready bookkeeping with unlimited users and only pays once the ledger passes 1,000 entries a year.
$52 a month dearer$70 at 5
A freelancer or small service business whose job is getting invoices out and paid, with time tracking and projects attached.
A freelancer or small studio that wants a full invoicing, quoting and time-tracking tool for $14 a month or less, and the option to run it on its own server for nothing.
On this site it is the pick for the cheapest way to invoice, getting paid first and time and project billing. If that is you, read the savings above and then ignore them.
The pairs people actually search for, each one priced at the same four sizes off both vendors' own pages.
Zoho Invoice. It is $18 a month cheaper at the size we compare on and gives up nothing we verify, though you should read why it exists before swapping: no two of these do exactly the same job.
Invoice Ninja is $18 a month at every size we price, from 5 to 100 clients, read off their own pricing page and re-checked every week.
Not a set of books: there is no payroll, receipt capture or tax filing on the page, bank feeds only arrive on Enterprise, and a team of more than two pays per user band.
We compare 13 of them here, every one priced at the same size off its own pricing page, and the whole list of 14 is on the accounting page.
Should yours be on this list? If you make accounting and invoicing platforms and it is not compared here, ask to be shortlisted. Listings are free and cannot be bought.
Two features were checked against each vendor's own pricing page: a price that does not move with clients and a free plan. Those are the ones written above as does and does not. The other 14 are read out of each vendor's own pricing page, so an absence there means we did not find it listed, not that the product lacks it, and those lines say lists and does not list instead. How all of this gets checked.
This page compares everything to Invoice Ninja. The shortlist asks 7 questions about what you need the books to do and where you are based, and gives you four picks priced at your own numbers, which is a better question than “what is like the one I already have”.
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