Superhuman Docs
$0at 5 users
$60 a month cheaper$0 at 1 user
Teams who keep their docs, tables and lightweight trackers in one workspace and only want to pay for the people who build them.
- Does not list a calendar view
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Notion alternatives
The 9 closest of 11, each with its real monthly cost at 5 users and what it does that Notion does not. See all 15.
Superhuman Docs does everything we verified about Notion for $60 a month less at 5 users, $0 against $60. It is a price cut rather than an upgrade: on the two features checked against the vendors’ own pricing pages the two are level.
Why people look for an alternative
Not for a team that wants a ready-made project tool: the pricing page lists no boards, timeline, recurring tasks, time tracking or goals by plan, a multi-member free workspace is block-limited, and AI use is metered on top of the seat price.
It runs $60 a month at 5 users with the add-ons it forces on you included. 8 of the 11 alternatives to Notion cost less than that.
The closest thing to Notion
Ranked by how much of what we record for Notion each platform also does. Superhuman Docs is the nearest, and it is $60 a month cheaper at 5 users. Nothing we verified is missing; the only gaps are features Notion lists and Superhuman Docs does not, which is weaker evidence.
Cheaper, with nothing we record missing
Everything this site records for Notion is also recorded for these, and they cost less at 5 users. That is not the same as saying they are better: the last column is what Notion is built for that they are not, and for someone who needs that, the saving is not a saving.
| Platform | At 5 users | You save | What Notion does that it does not |
|---|---|---|---|
| Wrike | $0 | $60 | a wiki with tasks inside, tasks, docs and goals in one app and a free plan a small team can run on |
| Teamwork.com | $0 | $60 | a wiki with tasks inside, tasks, docs and goals in one app and a free plan a small team can run on |
| Zoho Projects | $0 | $60 | a wiki with tasks inside and tasks, docs and goals in one app |
| ClickUp | $0 | $60 | a wiki with tasks inside |
The rest, in order of how close they are
Prices are the real monthly cost at 5 users with the add-ons each platform forces on you included, from the same engine the shortlist quiz uses.
Wrike
$0at 5 users
$60 a month cheaper$0 at 1 user
A mid-sized team that expects to grow into resource planning, budgeting and BI, and can commit to a year up front.
- Also lists a timeline or Gantt view, boards and time tracking
Teamwork.com
$0at 5 users
$60 a month cheaper$0 at 1 user
An agency or services team that bills clients for its time and wants intake forms, time budgets, retainers and client invoicing in the same tool as the tasks.
- Also lists a timeline or Gantt view, boards and time tracking
Zoho Projects
$0at 5 users
$60 a month cheaper$0 at 1 user
Teams that want a full project suite, with Gantt, timesheets, budgets and workflow automation, at the lowest per-user price in the category, especially if they already run on Zoho.
- Also lists a timeline or Gantt view, recurring tasks and time tracking
Smartsheet
$60at 5 users
Same money$12 at 1 user
A team that thinks in spreadsheets and wants Gantt, forms, dashboards and automations on top of a grid, with free viewers for the people around it.
- Also lists a timeline or Gantt view and boards
- Does not list docs and notes
Airtable
$0at 5 users
$60 a month cheaper$0 at 1 user
A team that wants to build its own structured workflow apps on a relational database with interfaces, automations and AI, and is happy to pay a premium seat price for that flexibility.
- Does not list a calendar view, docs and notes and intake forms
Asana
$67.45at 5 users
$7.45 a month dearer$0 at 1 user
A team that already knows Asana or wants the most widely used project tool, with a clear path from Starter up to goals, portfolios, resourcing and enterprise controls.
- Also lists a timeline or Gantt view, goals and OKRs, boards, recurring tasks and time tracking
ClickUp
$0at 5 users
$60 a month cheaper$0 at 1 user
A team that wants tasks, docs, goals, time tracking and dashboards in one configurable app and is happy to pay per user for the lot, or run a small team on the free plan with no member cap.
- Also lists a timeline or Gantt view, goals and OKRs, boards, recurring tasks and time tracking
Nifty
$0at 5 users
$60 a month cheaper$0 at 1 user
Teams of 7 to 30 who want tasks, milestones, docs, chat, time tracking and client guests under one flat monthly price instead of a per-seat bill.
- Also lists a timeline or Gantt view, goals and OKRs, recurring tasks and time tracking
- Does not list a calendar view
What Notion is still the best answer for
A team whose wiki and docs come first and that wants its tasks, databases, forms and AI agent living inside the same pages, with a free plan that genuinely works for one person.
On this site it is the pick for a wiki with tasks inside, tasks, docs and goals in one app and a free plan a small team can run on. If that is you, read the savings above and then ignore them.
Notion against one other, side by side
The pairs people actually search for, each one priced at the same four sizes off both vendors' own pages.
Notion vs AirtableBoth priced at four sizes Notion vs AsanaBoth priced at four sizes Notion vs BasecampBoth priced at four sizes Notion vs ClickUpBoth priced at four sizes Notion vs MeisterTaskBoth priced at four sizes Notion vs monday work managementBoth priced at four sizes Notion vs Superhuman DocsBoth priced at four sizes Notion vs TodoistBoth priced at four sizes Notion vs TrelloBoth priced at four sizes Notion vs WrikeBoth priced at four sizes Notion vs Zoho ProjectsBoth priced at four sizes
Questions people ask about Notion alternatives
What is the closest alternative to Notion?
Superhuman Docs. It is $60 a month cheaper at the size we compare on and gives up nothing we verify, though you should read why it exists before swapping: no two of these do exactly the same job.
Is there a cheaper alternative to Notion?
Wrike, Teamwork.com and Zoho Projects are cheaper and level with Notion on every feature we verify. Nothing here is strictly better: each one exists to do a slightly different job.
How much does Notion cost?
Notion is free at 1 user, $36 a month at 3 users and $120 at 10 users, read off their own pricing page and re-checked every week.
Why do people look for alternatives to Notion?
Not for a team that wants a ready-made project tool: the pricing page lists no boards, timeline, recurring tasks, time tracking or goals by plan, a multi-member free workspace is block-limited, and AI use is metered on top of the seat price.
How many alternatives to Notion are there?
We compare 11 of them here, every one priced at the same size off its own pricing page, and the whole list of 15 is on the task management page.
Should yours be on this list? If you make task and project management tools and it is not compared here, ask to be shortlisted. Listings are free and cannot be bought.
How to read the feature lines
Two features were checked against each vendor's own pricing page: a price that does not move with users and a free plan. Those are the ones written above as does and does not. The other 14 are read out of each vendor's own pricing page, so an absence there means we did not find it listed, not that the product lacks it, and those lines say lists and does not list instead. How all of this gets checked.
Or let it pick for you
This page compares everything to Notion. The shortlist asks 6 questions about who the work is for and how you like to see it, and gives you four picks priced at your own team size, which is a better question than “what is like the one I already have”.
Build your shortlist